A good data room program offers a secure and simple method to share sensitive data. It also enables companies to monitor user activities and protect sensitive information against ransomware. In addition, it offers a range of tools to make sure that data is protected during the duration of the project. This includes a sophisticated digital rights management system, encryption of files and dynamic watermarking. Furthermore, some vendors offer landlines that support phone service and multilingual interfaces data room software to make cross-board collaboration easy for those who do not speak English.

The top-rated virtual data rooms provide various reporting options to provide users with insight into the information they share. The reports are detailed and show the documents that are viewed and the number of times they've been they've been accessed, and who's viewing them. Other reports include a heatmap that displays which documents are most popular with participants, and an overview of group activities.

Apart from these features, the best data rooms offer granular access permissions and two-factor authentication. They also permit you to restrict access to specific IPs and limit the duration that people are able to access documents. Top-rated vendors offer a variety of redaction to help identify and remove sensitive information from documents.

Some vendors also provide customizable templates that let users personalize the workspace. For instance, you can include a dashboard image and logo, customize the color of the user interface, and select an invitation email template. These tools allow you to allow the VDR more user-friendly and improve its usability. Some vendors provide AI-powered data redaction that makes it simpler and more accurate.